A How-To Wedding Series: Wrap Up with a Printable Questions Document!

My wedding series has come to an end and I compiled all the necessary questions to ask to create your most special wedding day!

I have them all written here, on this post and have also created a printable document, as well, you can use to write on a take notes as needed.

Click below to get your printable document to take with you everywhere!

Printable Wedding Questions

There is a lot of dreaming and thinking and conversing and talking and seeing that goes on while planning your very important day. It will take up a lot of your time already, so just make sure you have all the questions in front of you to possibly make things easier, smoother and faster. Your wedding will come together and be here before you know it! Have fun, dream and enjoy the rest of your life with your best friend!

Wedding Cake

Start with what is your dream and vision for your wedding?

    • Where? Home or destination?
    • When?
    • Big or small?
    • Simple or extravagant?
    • Budget?
    • What is important to him/her?

Every single detail of your wedding will fall under the “big 7” categories that I have listed below.

  • Venue
  • Photography
  • Officiant
  • Music
  • Flowers
  • Miscellaneous items – including wedding dress, tuxes, bridesmaid and groomsmen gifts, hair, makeup, nails… etc.
  • Honeymoon

Venue Questions

  • What is your availability on (dates you are looking for)?
    • If you are open to dates and budget conscious – ask about off season rates and when they take effect.
  • We are looking at (number of guests) – what spaces/ rooms are available?
  • Can the space/ room that we like fit (number of guests)?
    • What does it look like for a sit down dinner versus a standing reception?
  • Are their multiple events/ weddings in one day?
  • What does the timing look like for our wedding?
    • When can we get there?
      • Is there a specific area set aside for the bride to get ready?
      • Any place for the groom to hang out prior to the wedding ceremony?
    • When can vendors start setting up?
    • What time can the ceremony start?
    • When does the reception have to wrap up?
  • Do you have a list of recommended vendors?
    • Are we required to use them?
  • Do you provide any chairs for the ceremony?
  • Do you provide tables and chairs for the reception?
    • If so, how many to a table?
  • Is an linen provided?
  • Do you provide any A/V equipment?
  • Do you provide any décor? Example: votives, mirrors, etc?
  • If you cater – do you offer a tasting?
    • Is there a charge for this?
  • Does your property offer a bar or can we bring our own alcohol?
    • If we can bring our own alcohol? What is the corkage fee?
  • If the space we like is outdoors is there a back-up space offered for inclement weather?
    • Is there a charge for the back-up space?
  • Are we able to host a rehearsal run through the night before the wedding?
    • Will my on-site contact be there?
  • We like what we see; can we get an estimate of charges?
    • Make sure to ask your contact to include all taxes and gratuity they charge.
  • If we want to move forward what does the deposit look like and is it refundable?
  • What is the cancellation policy if needed?
  • Who will be my point of contact at this property?
    • Is a wedding planner required?
  • Do you have any additional pictures I cannot find on the internet of weddings hosted at your property?
  • What do you see most that works well at your property/ do you have any recommendations for us?

Photography Questions

  • How much are your packages and what do they include?
    • How much is the deposit?
    • When is the full balance due?
    • What is your cancellation policy?
    • If you have a strict budget, ask how that might be accommodated if possible.
  • How many hours of photography does your packages include?
    • How much is an additional hour? Can it be added spontaneously?
    • What does a typical timeline look like?
  • What is your style of photography?
  • Is the date I’m looking at available for you to shoot my wedding?
  • Do you have any examples with you or online I can see?
  • How long have you been a photographer?
  • Have you shot at “my venue” before?
  • Can I request certain images be taken at my wedding?
  • Will it just be you shooting my wedding or will you work with a partner?
  • Do you have a pricing list for prints and albums?
  • Do you have liability insurance?
  • How soon after my wedding are the proofs ready and are they online, digital, etc…?
  • If you know ample amounts about cameras and lighting you can ask what equipment the photographer is using and how they adapt to different lighting throughout the course of the wedding.
  • If the photographer is not local – how do they charge to shoot at the destination?
  • Will you be easy to reach on my wedding day if needed?

Wedding Bride and Groom PhotoBride and Groom First Dance

Florist Questions

  • It is good to contact a florist early on in the wedding planning, but to get the best estimate you will need to know where the ceremony and reception will be hosted and specifics like number of bridesmaids, table count, how large are the tables, do you want flowers used on the cake, are you looking for rose petals down the aisle, do you have a separate cocktail hour, what’s your vision for the ceremony, etc.
  • Make sure you know when and where you are having your ceremony.
    • Many florists may know the space and can offer great recommendations.
  • Tell the florist your style and what your hopes are for your wedding flowers.
  • Tell the florist your colors and vision and any specifics to start – this will help the conversation go in the right direction.
  • If you have a budget, tell the florist right away.
    • Ask if they have any recommendations to maximize your budget
  • Do they have pictures of previous wedding they have worked on?
  • What is the timing of the flower delivery to my specific location?
    • Have they worked with my venue before?
  • What are the seasonal flowers at the time of year I am getting married?
    • Are they easier to get?
    • Are they less expensive?
  • What other decor can you provide (such as mirrors, flower petals, lighting, trees, greenery, arches, candelabras, lanterns, etc…)?
  • Can you work with my cake designer if I chose to have flowers on my cake?
  • What does the deposit look like?
    • When would I need to pay the balance?
    • What is your cancellation policy?
  • How does breakdown happen? When do you come for the flowers?
  • Can you put together an estimate for me on the things we have decided thus far?
  • Do you have liability insurance?
  • Will you be easy to reach on my wedding day if needed?

Officiant Questions

  • As a couple – what is it exactly you are looking for?
    • Are you looking for a religious ceremony?
    • Are there any sayings or bible versus that we definitely want?
    • Something basic?
    • A short ceremony?
    • A long ceremony?
    • What is your vision?
  • What kind of training do you have to be an officiant?
  • Are their any requests that you would ever turn down as an officiant?
  • How much input do we get to have in the ceremony script?
  • How would you describe your ideal ceremony?
  • What would you say is your best ceremony? Why?
  • What is your rate for the wedding?
    • Do you charge additional for coming to the rehearsal?
    • Do you like to stay for the duration of the wedding?
  • How early do you show up before the wedding?
  • Let the officiant know where you are getting married and ask if they think they will need a microphone?
  • Do you have any examples of past wedding ceremonies that you’d be able to see?
  • After meeting a particular officiant stop to think how you liked them – did you connect? Did he or she seem excited? Do you feel like you can trust them to create a special ceremony for you?

Music Questions

  • Ceremony
    • Are you looking for a simple song played over a speaker?
    • Are you looking for a live musician/musicians?
  • Reception?
    • Are you thinking a DJ?
    • Are you looking for live musicians?
  • For the DJ or musicians?
    • Is this your full time job? Are weddings your primary events?
    • Have you worked at <your venue> before?
      • If not, are you open to a site visit for optimal sound?
    • What equipment do you bring? Offer?
    • How do you customize the music experience for each wedding you do?
    • How do you get the crowd moving?
    • Do you take requests?
    • Why should I choose you as my wedding DJ/musicians?
    • What is your cost and what does that include?
    • How long is your typical wedding?

Miscellaneous Questions

I have already gone through the wedding venue, photographer, officiant, flowers and music. There are so many details within each category, but there are so many more that need your attention that don’t fit into one of these particular categories. Here is a list of items you’ll need to ask yourself. Know that most of these can be optional.

  • The very important wedding dress! Start trying them on – earlier, the better. Most shops need time to order and have it made. You’ll know which dress is the one as soon as you try it on!
  • Wedding shoes – do you want traditional white, a color or a certain style? Boots? Tennis shoes? Heels? Flats? Sandals?
  • Jewelry – you’ll have your new beautiful ring, of course, but do you want any earrings or a necklace or bracelet?
  • Tuxes? Do you have a certain fit or color in mind?
  • Wedding party gifts: bridesmaid and groomsmen gifts
  • Picking out bridesmaid dresses – what style and color? All the same or different?
  • Flower girl and ring bearer outfits – do you want to be involved in picking these out for the little ones?
  • Wedding save the dates and wedding invitations – a must!
  • Hair – look into styles you like or you may already have one in mind. Do you want to keep your hair down or have an updo? Wear a veil? Flowers? Tiera?
  • Makeup – do you want to do this yourself or have it professionally done?
  • Nails – do you want to do this yourself or have it professionally done as well? What color?
  • Seating chart – are you looking to have assigned seating or open seating?
  • Bachelorette party – when, where, what are you looking for?
  • Bachelor party – same! when, where, what are you looking for?
  • Bridal shower – do you want a traditional shower with your girlfriends or a co-ed one?
  • Wedding favors – think hard! What is it that you would like to give all your guests as a thank you and parting gift?
  • Bride and groom parting activity – ex: throwing rice or rose petals, sparklers, lanterns, etc… Is this something you would like?
  • Guest book – there are a lot of different options and cool ideas, research and find what you like best! A book? A picture?
  • Transportation – for you and your guests if this is needed. Limo? Buses?
  • Guest room favors: if you decide to host a room block at a hotel, do you want to provide welcoming gifts to them upon getting to their room?
  • Thank you notes: Plan this ahead of time to make it that much easier after your wedding happens

Honeymoon Question

Your honeymoon should be awesome, fabulous, outstanding, exceptional! It’s a time for just you and your new forever love to have time together, to unwind and have a fun relaxed time before real life starts again! You should make it a time to remember because this time in your life is so important.

Make sure it is something that you both will like. It won’t be a vacation to remember if one of you likes to lie on the beach while the other wants a site-seeing adventure. There is a place that suits both the bride and groom, I promise! …but you most likely have commonalities, that’s why you found each other and picking a honeymoon spot will be easy! So, the question is when and where?

Bride and Groom just married

I hope these questions give you a sense of ease. It’s a lot, I know. It’s fun though and you and your future husband or wife’s personality will shine though too and it will be a day for the books – one of the best, I promise!


Love is in the air!


Complete Wedding Questions Guide to Planning your Wedding

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9 Replies to “A How-To Wedding Series: Wrap Up with a Printable Questions Document!”

  1. This is one of the most thorough planning posts I have ever read! Well-done! You have saved future Brides a TON of frustration by helping them know what to even ask!!!

  2. This is such a great and informative post. I am sure it will be a great help to those who are planning their wedding.

  3. Wow these are all great questions!!! I’m getting married in less than two months and thank god for my planner. I don’t think I could handle a destination wedding without her.

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